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Important Letters
College Bye Laws CHAPTER-5
Joining Time Rules
5.1 Joining time may be granted to a College employee to enable him

(a) To join a new post either at the same or new station, without availing himself of any leave or relinquishing charge of his old post.
(b)To join a new post in a new station on return from
  1. Earned leave not exceeding 180 days, in respect of College employees subject to the leave rules.
  2. Leave other than that specified in sub-clause (i) when he has not had sufficient notice of his appoint to new post.
  1. to proceed on transfer or on the expiry of leave from a specified station to join a post in a place in a remote locality which is not easy of access.
  2. to proceed, on relinquishing charge of a post on transfer or leave, in a place in a remote locality which is not easy of access to a specified station.
Note-1. The authority which granted the leave will decide whether the notice referred to in clause (b) (ii) was sufficient.

The time reasonably required for journey between the place of training and the stations to which a college employee is posted immediately before and after the period of training should be treated as part of the training period..  This does not apply to probationers holding “training posts” which they may be considered as taking with them on transfer.  Such probationers are entitled to joining time when transferred.

Note-3. When a college employee holding a temporary post is offered through his official superior another such post at some other station at any time before the abolition of this post, he is entitled to joining time.

The joining time, and traveling allowance of College employees appointed to posts under the Society of Beant College of Engineering & Technology, Gurdaspur, is regulated as under:
  1. Traveling allowance, joining time and joining time pay should ordinarily be allowed to all College employees who hold permanent posts in a substantive capacity in any Govt., Semi-Govt. aided body/Institution.
  2. No traveling allowance, joining time pay should be granted in the case of those who are employed in a temporary capacity without the sanction of Board of Governors.
  3. For purpose of clause(a) above provisionally permanent and quasi permanent Govt. employees shall be treated as on par with the permanent Govt. employees.
No joining time shall be allowed in cases when a College employee is transferred from one post to another in the College.

(a)A College employee on transfer during a vacation may be permitted to take joining time at the end of vacation.
(b)If vacation is combind with leave, joining time  shall be regulated under 5.1
(c) (i), if the total period of leave on average pay and vacation or earned leave and vacation combined is of not more than six months or 180 days duration respectively.

If a College employee takes leave while in transit from one post to another, the period which has elapsed since he handed over charge of his old post must be included in his leave.  On the expiry of the leave, the College employee may be allowed normal joining time.

The joining time of a College employee in cases involving a transfer from one station to another, neither of which is in a remote locality  not easy of access, shall be subject to a maximum of 30 days. Six days are allowed for preparation and in addition, a period to cover the actual journey calculated as follows:-

(a)A College employee shall be allowed:-
1. For the portion of the journey which he travels by air caraft. Actual time occupied in journey.
2. For the portion of journey which he travels One day for each. or might travel 
  By railway 500 kilometers
  By Ocean steamer 350 km. or any longer time
  By river steamer 150 km. or any longer time actuallyoccupied in the journey.
  By motor vehicle or 150km.
  horse drawn conveyance in any 25 km.
(i) For purpose of journey by air under 5.6 (a) (i) a part of day should be treated as one day.
(ii) A day is also allowed for any fractional portion of any distance prescribed in 5.6(a) (ii).

(c) When part of journey by steamer, the limit of six days for preparation may be extended to cover any period unavoidably spent in awaiting the departure of the steamer.

NOTE : If a steamer is not due to start immediately after the expiry of six days from the day when the College employee gives over charge, the College employee may add to his joining time the number of days intervening between the expiry of the six days and the departure of the next steamer whether he actually starts during the first six days or by the next boat after their expiry.

(d) Travel by road not exceeding five miles to or from a railway station, or steamer that at the beginning or end of journey does not count for joining time.
(e) A Sunday does not count as a day for the purpose of the calculations in this rule but Sundays are included in the maximum period of 30 days.

Exception:- The authority sanctioning the transfer may in special circumstances reduce the period of joining time admissible under this rule.

Not more than one day is allowed to a College employee in order to join a new post when the appointment to such post does not necessarily, involve a change of residence from one station to another. A holiday counts as a day for the purpose of this rule.
When holiday (s) follow (s) joining time, the normal joining time may be deemed to have been extended to cover such holiday(s).

5.8 Except in the case of a journey performed by air which will be governed by the provisions in (a) (i) of rule 5.6 by whatever route a College employee actually travels his joining time shall, unless a competent authority for special reasons otherwise orders, be calculated by the route which travellers ordinarily use.

(a) The joining time of a College employee under 5.6 (b) (i) and (ii) will be counted from his old station or from the place at which he received the order of appointment , whichever calculation will entitle him to less joining time. If the leave is being spent out of India and the order of appointment to the new post reaches him before he arrives at the port of debarkation, is the place in which he received the order for the purpose of this rule. If, however, such a College employee actually performs the journey to his old headquarters for winding up his personal affairs, etc. his joining time will be calculated from the old headquarters to the new headquarters, irrespective of the place where he spends leave or receives posting orders.
A certificate to the effect that the College employee had actually performed that journey from the station where he was spending leave to the old headquarters for winding up personal affairs should be furnished by the officer concerned with his charge report for assumption of the post at the new headquarters. The responsibility for obtaining the certificate from a gazetted officer would rest with the Head of Office concerned for both gazetted and non-gazetted staff.

(b) A College employee taking joining time under clause(b) (i) rule 5.1 who receives, while on leave (whether spent in or out of India) order of transfer to a station other than that from which he took leave, will be granted full joining time admissible under clause(a) above, without reference to the authority which granted the leave and irrespective of the date on which the orders of transfer are received by him. Should he join his new appointment before the expiry of such leave plus the joining time admissible the period short taken should be considered as leave not enjoyed, and a corresponding portion of the leave sanctioned should be cancelled without any reference to the authority which granted the leave. If in any case, the College employee desires not to avail himself of the full period of joining time admissible the period of leave and joining time should be adjusted with reference to such option.

If a College employee is authorised to make over charge of a post elsewhere than at his headquarter, his joining time shall be calculated from the place at which he actually make over charge.

If the headquarter of a College employee, while on tour is changed to the tour station itself, or his temporary transfer is converted into permanent transfer by the competent authority, his joining time may be calculated from the old headquarters, to the new headquarters, in case he actually performs the journey to his old headquarters for winding up his household effects.

If a College employee is appointed to a new post while in transit from one post to another, his joining time begins on the day following that on which he receives the order of appointment.

NOTE:- A second period of six days for preparation should not be included in calculating the joining time of a College employee whose appointment is changed while he is in transit.

5.13 When a College employee is transferred to the control of another Government, his joining time for the journey to join his post under that Govt. and for the return will be governed by the rules of that Govt.

5.14 Pay during joining time
A College employee on joining time shall be regarded as on duty, and shall be entitled to be paid as follows:-
(a)  Where joining time is granted under clause (a) of rule 5.1. the pay which he would have drawn if he had continued in the old post or the pay which he will draw  on taking charge of the new post, whichever is less.
(b)Where the  joining time is granted under clause(b) of rule 5.1:-
  1. If it is in continuation of leave which included a period of leave on average pay of earned leave pay equal to leave salary which last drew during such leave on average pay or earned leave at the rate prescribed for payment of leave salary in India.
  2. If it is in continuation of leave which did not include a period of earned leave pay would have drawn under the leave rules applicable to him as if he had been on leave on average pay or earned leave in India for the period of joining time.
(c) Where joining time is granted under clause(c) of rule 5.1 the pay which he would draw in his post in the remote locality provided that:-
  1. A College employee on transfer shall not be entitled to any pay for the period of joining time unless his transfer is in the interest of public service .
  2. No joining time pay shall be granted to a College employee who does not hold a permanent post under Govt. (including the Central and State Govts., Govt. aided body/Institution) in a quasi- permanent capacity, when he is appointed to a new post on the results of a competitive examination or interview which is open to both College employees and others.
A College employee on transfer is not entitled to be paid while on joining time unless his transfer is made in the public interest. In such cases the College employee may be granted regular leave by the competent authority under the leave rules admissible to him even if the transfer is at his own request to cover the period after handing over charge at the old station and before taking over at another, if the College employee applies for it and the competent authority is willing to sanction it. In case, however, where the College employee does not apply for leave to cover the period spent in transit , this period should be treated as “dies non” for purpose of leave, increment and pension.

A military officer subject to the Military Leave Rules who retains a lien on his civil post in entitled to joining time, under sub clause (ii) of clause (b) above to draw the same amount of  leave salary which he would have drawn had he taken leave under civil leave  rules. Provided that such leave salary shall not be less than that   which he actually drew during the last portion of his leave.


A College employee who does not join his post within his joining time is entitled to no pay or leave salary after the end of his joining time. Willful absence from duty after the expiry of joining time may be treated as misbehaviour.

(a)A competent authority may, in any case extend the joining time admissible under these rules, provided that  the general spirit of the rules is observed.
(b) Within the prescribed maximum of thirty days, Heads of Departments may, in the case of College employee under their control (other than those belonging to All India Services), extend the joining time admissible under the rules to the extent necessary in the following circumstances:
  1. When the College employee has been unable to use the ordinary mode of traveling or, not withstanding due diligence on his part has spent more time on the journey than is allowed by the rules; or
  2. When such extension is considered necessary for the public convenience or for the saving or such public expenditure as is caused by unnecessary or purely formal transfers.
  3. When the rules have, in any particular case, operated hasitly as for example, when a College employee has though not fault on his part missed a steamer or fallen sick on the journey.

A person employed other than College service or on leave granted from such employement, if in the interest of College, he is appointed to a post under College, may at the discretion of the competent authority, be treated as on joining time while he prepares for and make the journey on reversion from the post under College to return to his original employment. During such joining time he shall receive pay equal to the pay, or in the case of joining time immediately following leave granted from the private employment, to the leave salary, paid to him, by his private employer prior to his appointment to College service or pay equal to the pay of the College service, whichever is less.
Things not covered under these rules will be  as per Punjab Govt. Rules.
End of Chapter 5
Chapter No. Subject Page Nos.
1. Bye-Laws of the Beant College of Engineering and Technology, (Gurdaspur) Society. 3
2. Appointment Rules (General) 5
3. Rules for Appointment of Principal and Teachers. 11
4. Rules regarding the Appointment of Employees of the College other than the teachers. 15
5. Joining Time Rules 18
6. Vacation and Leave Rules. 23
7. Contributory Provident Fund Rules. 32
8. General Provident Fund-cum-Pension-cum-Gratuity Rules 43
9. T.A. and D.A. Rules 59
10. Conduct Rules. 68
11. Medical Reimbursement Rules. 73
12. House Allotment Rules. 75
13. Accounts Rules. 81
14. Purchase Rules. 89
15. Loans and Advances. 95
16. Students Fund Rules. 102
17. Hostel Rules for Students 107
18. Purchase Rules for Hostel 113
19. Students Aid Fund Rules. 116
20. Fee and Other Charges 118
21. Scholarship Rules. 120
22. Rules for Security Deposits 123
23. Rustication & Expulsion of Students 124
24. Motor Vehicle Rules. 125
25. Rules Regarding Payment of Travelling Allowance to the Candidates Called for Interview for Various Post 130
26. Rules Regarding the Forwarding of Applications for Outside the College 131
27. Norms of Work Load for Teachers 132
28. Rules Regarding Acceptance of Outside, Foreign Assignments by Teachers/Scientists of the College. 133
29. Work-charged Staff Rules. 135
30. Consultancy Rules. 137
31. Rules Regarding the Appointment of Heads of Deptts. 140
32. Rules Regarding Retention of Houses in the Campus by Teachers/Employees of the College who Proceed on Outside/Foreign Assignments/Fellowships/Deputation etc. 141
33. Rules Regarding Permission to the College Teachers for Writing Text Books. 142
34. Library Rules. 143
35. Semester Rules and University Ordinances 146
36. Rules Regarding Weeding of Records 151
37. Rules Relating to Inventions and Patents by the Staff and Students. 156