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College Bye Laws CHAPTER-30
 
Consultancy Rules.
 
Rules for Carrying Out the Testing/Industrial Consultanvy/Investigation
 
30.1
  1. The Principal and members of the teaching staff may be permitted to undertake consultancy work as per rules and regulations laid down by the board of Governors from time to time. All consultancy work whether carried out by an individual or a group of faculty will be considered as College consultancy, and should be accepted after taking prior permission for undertaking the consultancy work from the Principal.
  2. For urgent teaching of materials in the Laboratory, the consultancy/ investigator may accept the work in anticipation of the approval of the Principal but should get the formal approval of the Principal within 15 days of its acceptance.
30.2
The fees in connection with consultation/testing work should be received in advance in the name of the Principal. On receipt of the fee (in part or full), an account number will be allotted to the consultation/ investigation work by the office. The remuneration to the staff will be paid by the College as approved and given in the relevant clauses hereunder.

30.3
  1. If the consultancy work does not involve any facility from the College by way of Laboratory and workshop etc., the total fees received should be distributed between the College and total fees received should be distributed between the College and the staff members concerned in the ratio of 30:70 after deducting all the expenditure.
  2. In case of
    (i) routine testing work and
    (ii) development of equipment and machine or process for a particular industry where use of laboratory equipment and facilities is involved, the fees after deducting all expenses should be distributed between the College and members of the staff including laboratory staff in the ratio of 50:30.
  3. For consultation work involving only personal discussion with members of the staff, the fees may be charged at the rate of Rs.200/- per hour. The fee for visit to the site of work for such consultation will be on per day basis at mutually acceptable rate subject to a maximum of Rs.500/- per day. These charges will be in addition to TA and DA payable to the staff members. The fees will be shared with the College as in clause 30.3(a).
  4. For regular consultation to a particular organisation on a retainer basis, where fees are paid on monthly rate, the fees received will be shared with the College as in clause.
30.4
The remuneration to office staff will be 5% of the gross fees received, to be distributed to the office of the College and the Department office in the ratio of 4:1.
The norms for distribution of consultancy fee to the general and Accounts office staff may be decided by the Principal in each case.

30.5
The total remuneration earned by a staff members of the College during the whole financial year on account of consultation and testing work, should not exceed the following limits of his yearly pay plus DA. Anything in excess of this is to be paid to the College in full:-
 
I Teaching staff 75%
II Laboratory and other  technical staff. 50%
III Office staff 35%
 
30.6
  1. The consultant/ investigator may make adhoc appointment to assist him in consultancy work with the approval of the Principal, for the tenure of the project.
  2. The Consultant/ investigator may incur expenses on hospitality in connection with the consultation work as per norms prescribed from time to time by the Principal.
30.7
For any outside visits leave as due is to be availed by the concerned staff members. Special Casual leave or duty leave may be permitted at the discretion of the Principal.

30.8
For making any purchase in connection with consultancy work, the College purchase rules shall be followed.

30.9
No consultancy work will be undertaken unless the consultancy fee has been received in advance. For long duration consultancy projects which are likely to continue beyond a financial year, the project work may be planned in phase with advance fee received before the starting each phase. The payment of consultancy fee will be made immediately after the concerned consultant has submitted the project Report. The consultancy Fund which has become due for disbursement in a financial year should be distributed in that very financial year.

30.10
The deposits of consultancy fee shall be kept in a separate account and funds received as a result of the College share of consultancy will be utilised as per decision of the Board taken from time to time.

30.11
The interpretation of these rules, as and when required will be made by the Principal.

30.12
  1. The procedure and performance for consultancy jobs are as given hereunder:-
    1. An outside agency may make a request for consultancy job to an individual or to a Department/College. If the consultancy has been received and initiated by the College/ department the staff members of the requisite specialization should be identified by the Principal in consultation with the Head of the Deptt. of respective department the work may be carried on by them as a team or it may be distributed amongst them. If the project is received by an individual it is up to him to associate some of his colleagues with him. The Principal investigator may correspond with the prospective client in accordance with consultancy Rules and procedure with necessary intimation to the Principal.
    2. The request for approval for consultancy job may be made on prescribed form. This form may be filled up in triplicate of the Principal investigator and sent to the Registrar. The form should be sent through the chairman of the Department if clause 30.3(b) of the rules is applicable. An attested copy of the letter from the sponsoring agency should be attached. The following may be kept in view:
  2. The distribution of consultancy fee shall be made as per section whichever is ticked and approved.
  3. If a project is divided into phases, the phase number is to be given. Thereafter each phase will be treated as a separate project for financial purposes. For example, if the request is being made for the 1st phase of a project to be divided into three phases, it should be indicated as 1/3. also if the consultancy fee to be received for project is more than Rs.10,000/- and it is considered essential to receive the fees in installments, the project may be divided into phases. The approved for each phase may be obtained separately at different times of simultaneously in the beginning, as decided by the Principal investigator.
  4. The expenses of hospitality may be at the rate of 1% of the gross fee. For claiming these charges, a certificate from the Principal investigator would be sufficient
  5. Expenses for the office staff is to be at the rate of 5% of the gross fee which includes 1% for the department office staff. This 1% is to be distributed by the Principal investigator only to the staff in the office of the department. Any laboratory staff can be included in the distribution to be proposed by the Principal investigator at the time of actual distribution.
  6. The Principal investigator may sanction the journey for the consultancy jobs in respect of any person, excluding himself in which case he will take permission from the Principal. TA/DA will be paid as per College rules. Also leave is to be taken as a admissible to an individual as per College rules.
  7. The academic staff to be associated with the job should be mentioned as far as possible, and no deviation from this should be made at the time of distribution. The lab staff may, however, be added by the Principal investigator in the distribution at the time of actual distribution of consultancy fee.
  8. On receipt of approval of the job, the Principal investigator may send a bill for payment in advance to the concerned party for making the necessary payment to the College.
  9. On receipt of the consultancy fee from the concerned party, the accounts section will send an intimation to the Principal investigator. The work is to be started only after this intimation is received by the Principal investigator. Duration of the project will be considered from this intimation letter to the date of dispatch of report to the concerned party.
  10. Adhoc appointment appeared for and project report on the project should not continue beyond the project in any case.
 
 
End of Chapter 30
 
Chapter No. Subject Page Nos.
1. Bye-Laws of the Beant College of Engineering and Technology, (Gurdaspur) Society. 3
2. Appointment Rules (General) 5
3. Rules for Appointment of Principal and Teachers. 11
4. Rules regarding the Appointment of Employees of the College other than the teachers. 15
5. Joining Time Rules 18
6. Vacation and Leave Rules. 23
7. Contributory Provident Fund Rules. 32
8. General Provident Fund-cum-Pension-cum-Gratuity Rules 43
9. T.A. and D.A. Rules 59
10. Conduct Rules. 68
11. Medical Reimbursement Rules. 73
12. House Allotment Rules. 75
13. Accounts Rules. 81
14. Purchase Rules. 89
15. Loans and Advances. 95
16. Students Fund Rules. 102
17. Hostel Rules for Students 107
18. Purchase Rules for Hostel 113
19. Students Aid Fund Rules. 116
20. Fee and Other Charges 118
21. Scholarship Rules. 120
22. Rules for Security Deposits 123
23. Rustication & Expulsion of Students 124
24. Motor Vehicle Rules. 125
25. Rules Regarding Payment of Travelling Allowance to the Candidates Called for Interview for Various Post 130
26. Rules Regarding the Forwarding of Applications for Outside the College 131
27. Norms of Work Load for Teachers 132
28. Rules Regarding Acceptance of Outside, Foreign Assignments by Teachers/Scientists of the College. 133
29. Work-charged Staff Rules. 135
30. Consultancy Rules. 137
31. Rules Regarding the Appointment of Heads of Deptts. 140
32. Rules Regarding Retention of Houses in the Campus by Teachers/Employees of the College who Proceed on Outside/Foreign Assignments/Fellowships/Deputation etc. 141
33. Rules Regarding Permission to the College Teachers for Writing Text Books. 142
34. Library Rules. 143
35. Semester Rules and University Ordinances 146
36. Rules Regarding Weeding of Records 151
37. Rules Relating to Inventions and Patents by the Staff and Students. 156