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Important Letters
College Bye Laws CHAPTER-2
Appointment Rules (General)
All posts in the College shall normally be filled by direct recruitment by advertisement but the Board shall have the powers to decide that a particular post is filled by negotiations or by promotion from amongst the members of the staff of the College.

While making appointments, the appointing authority shall take into consideration the claims of the members of the SC/ST & ex-serviceman consistently with the maintenance of efficiency of administration and teaching in the College .

Subject to availability of a suitable vacancy, one dependant of any employee of the College who dies or becomes permanently disabled while in service of the College, be given employment in the College subject to his fulfilling the qualifications.

The selection Committee for filling up of posts in the College by advertisement or by promotion from amongst the members of the staff of the College shall be constituted in a manner as laid down by the Board from time to time. The life of any panel of selected candidates for appointment against any future vacancies will be six months from the date of selection unless extended by the competent authority.

The terms and conditions of the posts to be filled by advertisement, except the post of the Principal, and all applications received within the date specified in the advertisement shall be considered by the Selection Committee.
Provided that the Principal may, for sufficient reasons, consider any application received after the date so specified. The preliminary selection of candidates to be called for interview shall be made by the Principal, and a summary of particulars of the candidates called for interview shall be supplied to all members of the Selection Committee.

Action required to be taken by the Principal in 2.5. above shall be taken by the Chairman, Board of Governors when the post of the Principal is to be filled.

In making the preliminary selection, the maximum number of candidates to be called for interview be limited as under:-
1. If the vacancy is for one post only; 10
2. If the vacancy is for two posts only; 16
3. If the vacancy is for more than two posts; 6 per post
It shall be the duty of the Registrar of the College to certify that all applications, who are called for interview fulfill completely the essential qualifications as advertised and no candidate, who does not fulfill the essential qualifications, is called for interview. In the absence of the Registrar, the Principal may nominate any other employee of the College for the above purpose.

The Principal shall maintain a panel of external experts in various subjects as approved by the Board of Governors to be revised every year. External experts shall be appointed from this panel.
In the event of an external expert expressing his inability, at a very short notice to attend the meeting of the Selection Committee, the Principal after getting consent of Chairman of the Selection Committee may invite another external expert in his place who may or may not appear in the panel of experts approved by the Board. The external experts shall act as experts for all the specializations in the deptt. concerned.

In the interest of maintenance of efficiency of teaching at the College, the Principal  may make appointments to teaching posts on adhoc basis, upto and including the post of Lecturer, for a period not exceeding six months. Any extension beyond six months in the  adhoc appointment may be made, with the approval of  Chairman, Board of Governors. Any further extension beyond  six months in the adhoc appointment  beyond one year may be made with the approval of the  Board of Governors up to a maximum period of six months. During this period of one and a half year, the vacancy shall be filled up on regular basis through the normal procedure for making appointment.

The Principal may make temporary appointments to non-teaching posts carrying the scale maximum of which does not exceed Rs. 4000 for a period of six months.

For recruitment to the lower ministerial posts, apart from issue of advertisement notice to newspapers, an intimation shall also be sent to the District Employment Exchange, for obtaining names of eligible candidates for consideration along with the applications received in response to the advertisement in the newspapers.

A Candidates applying for a post in the College shall be charged applications fees at the rates detailed below:-
1. Post carrying the scale of pay the initial salary of which is less than Rs.950/- per month. Rs. 5
2. Others Rs. 15
T.A. as per following rates will be paid to the candidates who are called for interview, after scrutiny of applications for posts in the College.
1. For posts carrying the scale  of Rs.2200-4000. Actual second class rail fare/ bus fare.
2. For posts carrying the scale  of pay of Rs.3700-5700 & Equivalent posts.. Actual second class rail fare/ deluxe bus fare.
3. For posts carrying the scale   of Rs.4500-7300 and above. Actual second class rail fare/ air conditioned bus fare.
Every employee appointed against regular post on his first entry into College service, shall be required to produce Medical Fitness Certificate from the Civil Surgeon/Chief Medical Officer of a  District Govt. Hospital or the College Medical Officer before he is allowed  to join the post. The Medical Certificate must certify that  the person concerned does not suffer from any disease (communicable or otherwise) constitutional affection or bodily infirmity which may come in the way of his efficient discharge of duty. The condition of bodily infirmity shall be suitably relaxed for handicapped candidates.

The pay and allowances of all the employees of the Society shall be regulated in such a manner as may be decided by the Board from time to time. The Selection Committee should decided in  each case the basic pay to be offered to the  selected candidate.

  1. All appointments to full time posts in the College shall ordinarily be made on probation for a period of two years. If an employee of the College is promoted to a higher post, the period of his probation in the higher post shall be one year.
  2. The appointing authority shall have the power to extent the period of probation of any employee of the College for one year or such shorter period as may be found necessary. If an employee who is already working on a post in a temporary capacity is appointed in the same post against permanent vacancy, his period of probation in the permanent post may be reduced by the period he has already served in the post in a temporary capacity subject to a maximum of the period of probation.
  3. On completion of the period of probation or the extended period of probation as the case may be, the employee shall, if his work and conduct during the period of probation has been satisfactory, be confirmed in the post and shall continue to hold his office till the age of 60 years subject to disciplinary rules of the College.
“The age of retirement of both teaching and non teaching employees of the College shall be 60 years.

The employees of the College may be allowed to retire on the last day of the month irrespective of the actual date of their retirement as per Punjab Govt. Rules.

Provided that the employee of the Society be permitted to retire voluntarily after completion of 20 years qualifying service and they be paid proportionate retirement benefits in accordance with Pb. Govt. Rules. The appropriate authority shall , if it is of the opinion that it is in Public interest to do so, have the absolute right, by giving an employee prior notice in writing, to retire that employee on the date on which he completes twenty five years of qualifying service or attains fifty years of age or on any date thereafter to be specified in the notice.

The period of such notice should not be less than three months. Provided that where at least three months’ notice is not given or notice for a period of less than three months is given, the employee shall be entitled to claim a sum equivalent to the amount of his pay and allowances, at the same rates at which he was drawing them immediately before the date of retirement, for a period of three months or as the case may be, for the period by which such notice falls short of three months.

The appointing authority shall have the power to terminate the services of any employee without notice and without assigning any cause, during the period of probation or extended period of probation.

The appointing authority shall have the power to terminate the services of an employee by giving three months’ notice or on payment of three months’ salary in lieu thereof, if, on medical grounds certified by a medical authority nominated by the competent authority, his retention in service is considered undesirable by such appointing authority.

The Board shall have the power to terminate the services of any employee on grounds of retrenchment or economy by giving to the person concerned three months’ notice in writing or on payment of three months’ salary in lieu thereof. The Principal of ‘last come first go’ shall be followed in this case.

An Employee of the College may terminate his engagement by giving the appointing authority 3 months’ notice or three months’ salary in lieu thereof , provided that the appointing authority may, for sufficient reasons, either reduce this period or for teaching staff call upon the employees concerned to continue till the end of the academic sessions in which the notice is received.

The   person appointed to any post in the College shall be paid traveling allowance and daily allowance in accordance  with the following provisions:-
  1. If already holding a substantive  appointment, under Government including Govt. of India, Semi-Govt. Organisations including Public Sector Undertakings, autonomous institutions like Universities/Boards Corporations etc., but not private organisations, shall be granted traveling allowance for joining the post.
  2.  If already employed in a temporary capacity under Govt. including Govt. of India, Semi-Govt. Organisations including Public Sector Undertakings,  autonomous institutions, like Universities/Boards, Corporations etc., should  not be granted traveling allowance for joining the post unless in any particular case the competent authority other wise directs
    The competent authority to grant traveling allowance in such cases shall be the same as the appointing authority.
  3. No traveling allowance shall be admissible in case where no change of residence is involved consequent on joining the College.
  4. An employee eligible for getting traveling allowance on joining the College on his first appointment shall be  governed by the rules as below:
  5. (i) He can travel by the class as per his entitlement. The employee can  also draw charges  for travelling for his family members by the same class.
    (ii) An employee eligible for getting T.A. for joining the College shall also be reimbursed the actual cost of transportation charges of his house-hold goods on the under mentioned scale at the rates approved by the union of the transport companies.
Grade IV   Half truck
Grade III  one truck
Grade II   1 ½ trucks
Grade I     2  trucks
In case, the house-hold goods are transported by any other mode of conveyance , the employee would be paid actual or the charges as per his entitlement, whichever is less.

(iii) He will be paid packing/unpacking and loading/unloading charges at Rs. 50 per truck.
(iv)Daily allowance for the employee and his family shall also be admissible as per entitlement of the employee.

A person appointed on deputation from any other Govt. including Govt. of India, Semi- Govt. Organisations including Public Sector Undertakings, autonomous institutions, like Universities/Boards, Corporations etc., to the College shall also be eligible for T.A. and D.A. as above, in case transfer of residence is involved on joining the College.


(a) The basic pay of the candidate selected for appointment in the College shall be decided by the Selection Committee.
(b) The candidates who are appointed on deputation form any other Govt., Govt. of India, Semi-Govt. Organisations including Public Sector undertakings, autonomous institutions like Universities/Boards, Corporations etc., shall be eligible for deputation allowance in accordance with Punjab Govt. rules.

Every appointee shall be governed by the College rules as amended from time to time.

All the regular employees of the College shall be assessed for their performance on prescribed format annually. The assessment of each employee will be completed in the month of May every year.
End of Chapter 2
Chapter No. Subject Page Nos.
1. Bye-Laws of the Beant College of Engineering and Technology, (Gurdaspur) Society. 3
2. Appointment Rules (General) 5
3. Rules for Appointment of Principal and Teachers. 11
4. Rules regarding the Appointment of Employees of the College other than the teachers. 15
5. Joining Time Rules 18
6. Vacation and Leave Rules. 23
7. Contributory Provident Fund Rules. 32
8. General Provident Fund-cum-Pension-cum-Gratuity Rules 43
9. T.A. and D.A. Rules 59
10. Conduct Rules. 68
11. Medical Reimbursement Rules. 73
12. House Allotment Rules. 75
13. Accounts Rules. 81
14. Purchase Rules. 89
15. Loans and Advances. 95
16. Students Fund Rules. 102
17. Hostel Rules for Students 107
18. Purchase Rules for Hostel 113
19. Students Aid Fund Rules. 116
20. Fee and Other Charges 118
21. Scholarship Rules. 120
22. Rules for Security Deposits 123
23. Rustication & Expulsion of Students 124
24. Motor Vehicle Rules. 125
25. Rules Regarding Payment of Travelling Allowance to the Candidates Called for Interview for Various Post 130
26. Rules Regarding the Forwarding of Applications for Outside the College 131
27. Norms of Work Load for Teachers 132
28. Rules Regarding Acceptance of Outside, Foreign Assignments by Teachers/Scientists of the College. 133
29. Work-charged Staff Rules. 135
30. Consultancy Rules. 137
31. Rules Regarding the Appointment of Heads of Deptts. 140
32. Rules Regarding Retention of Houses in the Campus by Teachers/Employees of the College who Proceed on Outside/Foreign Assignments/Fellowships/Deputation etc. 141
33. Rules Regarding Permission to the College Teachers for Writing Text Books. 142
34. Library Rules. 143
35. Semester Rules and University Ordinances 146
36. Rules Regarding Weeding of Records 151
37. Rules Relating to Inventions and Patents by the Staff and Students. 156