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College Bye Laws CHAPTER-18
 
Purchase Rules for Hostel
 
18.1. Mess Committee
The work pertaining to the running of the Co-operative Mess in the students hostels of BCET,Gurdaspur will be looked after by a Committee, know as Mess Committee. Mess Committee shall consist of :
  1. Warden
  2. Asstt.Warden
  3. Mess Manager-cum-Accountant (MMCA)
  4. Six student members. (to be elected/ nominated by the Principal)
    MMCA in consultation with the Asstt. Warden shall convene the meeting of the Mess Committee. The Warden or the Asstt. Warden in his absence shall preside over the meetings of the mess Committee.
18.2 Duties of the MMCA
The MMCA is responsible for general upkeep of the hostel, supervision of the day-to-day working of the hostel mess, maintaining the mess accounts and the advances. He will also carry out any other work as assigned to him by the Asstt. Warden / Warden. An Imprest amount of Rs.500/- will be given to the MMCA for meeting petty immediate purchases.

18.3 Purchase Committee
The purchase Committee shall consist of the following:-
  1. Warden/ Asstt. Warden and/or MMCA.
  2. Two student members of whom one should be a member of the Mess Committee (the same members should not be included in the purchase Committee very often).
18.4. Mode of Payment
  1. All payments other than cash purchase shall ordinarily be made by the payee a/c cheque except advance to MMCA/ Asstt. Warden.
  2. In case a cheque is drawn for more than Rs.10,000/- it shall be brought to the notice of the Registrar in writing by the cheque issuing authority except where the cheque is being issued to a Govt. Agency/Govt. Cooperative Store, College Cooperative Store/ Super Bazar if essential, advance payment may be made by cheque to the agencies.
18.5 Purchase Procedure

(A) Cash purchase
  1. In consultation with the Mess Secretary the MMCA shall make an estimate of the cash purchases to be made and submit it to the Asstt. Warden for approval. This will then be submitted to the warden who will issue a cheque in the name of the Asstt. Warden/MMCA. The Purchase Committee will then carry out the purchases and shall ensure that good quality and quantity of the material. The voucher shall then be signed by the Mess Secretary and the MMCA. The Asstt. Warden shall pass the voucher and present it to the warden for final payment/ adjustment.
  2. All cash purchases shall be made by the purchase Committee on the basis of competitive rates.
  3. As far as possible quotations be obtained from at least three reputed shops and purchases shall be effected on the lowest rates keeping in view the quality of the material. A certificate to this effect shall be recorded on the comparative statement by all the members of the purchase Committee.
(B) Petty/Immediate purchases
Petty/ immediate purchases up to Rs.500/- at a time may be made by MMCA or a person authorised by the Asstt. Warden without calling for quotations and without assistance of a purchase Committee.

(C) Fresh Supplies.
In case of fresh supply such as milk, fruits ,vegetables, bread, eggs, butter etc. the Mess Committee may enter into a contract with suppliers. It would be ensured that the material is supplied at market rates and is of good quality.
  1. In case of milk, test checks shall be made by the Asstt. Warden/MMCA or a person authorised by the Mess Committee/Asstt. Warden by way of testing the fat content. The checks shall be carried out in the presence of the supplier and recorded on the bill under the signatures of the persons conducting the test. A proportionate deduction from his bill for 7 days preceding the date of the test shall be made and a fine may also be imposed as decided by the Mess Committee, if there is a defect in the quality.
  2. In the case of perishable items such as atta which gets spoiled on account of long storage it may be useful to fix the rates for a particular period (say one month) and the purchase may be effected in installments to avoid storage.
18.6 General
  1. Items like ghee, rice, atta etc., may be purchased on the basis of verbal enquiries. In such cases, the reasons thereof are to be recorded.
  2. The purchase of items in short supply may be made on the basis of a single quotation. However, it must be accompanied by a Committee to this effect by the purchase Committee.
  3. Quotation are not necessary for purchases from Govt. Stores/ Co-operatives/Super Bazaars / College Co-operative Store. But a certificate must be given that these are the lowest rates.
  4. In the case of items which are scarce but have to be purchased by the purchase Committee, it will not be necessary to obtain a Bill from the Shopkeeper but a certificate from the purchase Committee that the purchase has been effected at the lowest rates on the basis of personal enquiry may be accepted.
 
 
End of Chapter 18
 
Chapter No. Subject Page Nos.
1. Bye-Laws of the Beant College of Engineering and Technology, (Gurdaspur) Society. 3
2. Appointment Rules (General) 5
3. Rules for Appointment of Principal and Teachers. 11
4. Rules regarding the Appointment of Employees of the College other than the teachers. 15
5. Joining Time Rules 18
6. Vacation and Leave Rules. 23
7. Contributory Provident Fund Rules. 32
8. General Provident Fund-cum-Pension-cum-Gratuity Rules 43
9. T.A. and D.A. Rules 59
10. Conduct Rules. 68
11. Medical Reimbursement Rules. 73
12. House Allotment Rules. 75
13. Accounts Rules. 81
14. Purchase Rules. 89
15. Loans and Advances. 95
16. Students Fund Rules. 102
17. Hostel Rules for Students 107
18. Purchase Rules for Hostel 113
19. Students Aid Fund Rules. 116
20. Fee and Other Charges 118
21. Scholarship Rules. 120
22. Rules for Security Deposits 123
23. Rustication & Expulsion of Students 124
24. Motor Vehicle Rules. 125
25. Rules Regarding Payment of Travelling Allowance to the Candidates Called for Interview for Various Post 130
26. Rules Regarding the Forwarding of Applications for Outside the College 131
27. Norms of Work Load for Teachers 132
28. Rules Regarding Acceptance of Outside, Foreign Assignments by Teachers/Scientists of the College. 133
29. Work-charged Staff Rules. 135
30. Consultancy Rules. 137
31. Rules Regarding the Appointment of Heads of Deptts. 140
32. Rules Regarding Retention of Houses in the Campus by Teachers/Employees of the College who Proceed on Outside/Foreign Assignments/Fellowships/Deputation etc. 141
33. Rules Regarding Permission to the College Teachers for Writing Text Books. 142
34. Library Rules. 143
35. Semester Rules and University Ordinances 146
36. Rules Regarding Weeding of Records 151
37. Rules Relating to Inventions and Patents by the Staff and Students. 156